What to Expect When You Register for Your Encore Tour

Performance travel has the power to transform how musicians see the world and themselves. From stepping onto international stages to connecting with audiences across cultures, an Encore tour is designed to be meaningful, memorable, and deeply rewarding.

Registration is the first step in that journey. This page walks you through what to expect during the registration process, including what information you’ll need, how payments work, what access you’ll receive after registering, and how Encore supports you along the way.

Choosing the Right Registration Path

When you’re ready to register, you’ll start by selecting the option that matches your role on the trip. Most travelers will register as participants using the Group Leader ID and Group Leader’s last name provided by their director.

Participants include students, parents or guardians registering a student, and adult travelers. Group Leaders are typically directors or primary ensemble leaders, while Assistant Group Leaders include assistant directors or designated chaperones.

What You’ll Need Before You Start

Before you begin registration, it helps to have a few pieces of information ready. You’ll need your Group Leader ID and last name, your legal name as it appears on your passport or birth certificate, emergency contact information, and a payment method for your initial deposit, if applicable.

You do not need to have your passport in hand to register. Passport details can be added later.

How Registration Works (Step by Step)

The registration form will guide you through entering your personal information, emergency contacts, and payment preferences. You’ll also see your available protection and payment options during this process.

If you’d like to see the process in action, this short video walks through registration step by step.

Youth Groups and Additional Forms

For youth groups, some destinations may require additional travel documents, such as parental consent forms or country-specific paperwork.

If any extra forms are required for your trip, Encore will guide you through the process and let you know exactly what’s needed and when. You will not be expected to research requirements on your own, and most travelers can complete registration without needing additional documents right away.

Payments: What to Expect

To enroll, travelers submit an initial deposit, which secures a spot on the tour. After registering, you’ll choose how you’d like to pay the remaining balance.

Many travelers opt for Automatic Payments, which divide the balance into manageable monthly installments with no deadlines to remember. Manual payment schedules are also available, depending on your group’s plan. You’ll be able to view your balance, track payments, and manage everything online through your My Account page.

Travel Protection Options

For peace of mind, every Encore traveler is automatically enrolled in a Basic Protection Plan at no extra cost. During registration, you’ll also have the option to upgrade your protection plan. About half of Encore travelers choose to upgrade, often for added flexibility and enhanced coverage benefits.

Upgraded protection plans may include additional instrument protection, expanded health and travel coverage, and Cancel For Any Reason benefits that provide greater refund flexibility if plans change. A full overview of coverage options is available on our Travel Protection page if you’d like to review the details before registering.

Save with Encore’s Bundle Discount

Travelers who upgrade their protection plan and enroll in Automatic Payments receive a $100 discount that is automatically applied to their program fee. You can find additional details about eligibility and timing on our Bundle Discount page.

What You’ll Have Access to After You Register

Once your registration is complete, you’ll receive a confirmation email and access to My Account. From there, you can review your registration details, make payments, upload or update travel documents, and access trip information as it becomes available.

Information is released gradually as your departure approaches, so you will always know what to expect next. You can also visit our Traveler Resources section for the latest versions of registration booklets, forms, protection plan details, and other important documents.

Traveler Support: Help When You Need It

Encore’s Traveler Support Team is here to help throughout the pre-departure process. Our team is available Monday through Friday from 10:00 AM to 6:00 PM ET to assist with registration questions, payments, documents, and general preparation. Once you’re traveling, Encore provides 24/7 global support, so help is always available while you are on tour.

If you need assistance at any point, you can use the chat tool in the lower-right corner of the page, visit our FAQ page, or email questions@encoretours.com.

A Confident First Step

Registration is more than a form to complete. It is the moment your performance tour begins to take shape. From your first login to your return home, Encore is here to guide you through each step, answer questions as they arise, and make sure you feel prepared and supported.

With the logistics handled and a team behind you, you can focus on what matters most: preparing for an experience that will challenge, inspire, and stay with you long after the final performance.