Dear Kirsten, It’s my pleasure to personally guide you through the fully customized itinerary that we’ve carefully curated for your trip to Boston and Philadelphia. In every aspect of your tour, your goals and desires are our priority, ensuring a travel experience that is as personalized as it is seamless. From our industry-leading protection plans and guaranteed rates that safeguard against the unexpected to the unrivaled expertise of our tour managers who bring every destination to life, every detail is thoughtfully considered. What truly sets your experience apart are our dynamic venues, handpicked for their ability to enchant and engage, complete with guaranteed audiences to elevate every performance. This unique blend of meticulous planning, exclusive access, and comprehensive support ensures that your performance tour transcends the ordinary, making it a truly one-of-a-kind experience. Sincerely,Robin H Teague617-958-9528 Visit Your TripSite Traveler Resources Your Encore Benefits Guaranteed Land Rates We do not raise our prices based on currency fluctuations in the marketplace. This alleviates any unwelcome currency surcharges during the planning period or immediately prior to travel. The Best Tour Managers Around Our Tour Managers are repeatedly evaluated and praised as being the best in educational travel, and they are available to you 24 hours per day. The tour manager stays in the same hotel as the group, and coordinates hotel check-ins, restaurant reservations, and concert venue availability and rehearsal time. These representatives also deliver the educational portion of the tour with detailed historical commentary during travel. Protection Plans for Everyone All participants are covered at no extra cost by our Basic Protection Plan covering health insurance overseas and trip cancellation/interruption in case of illness. Participants also have the option to upgrade to our Ultimate or Ultimate Plus plans, which include the ability to cancel for any reason up to four days before departure and still receive a full refund. Additionally, all Encore participants travel with an automatic $15,000 health protection plan. Financial Security Encore Tours and our parent company, ACIS, carry a $50 million general liability insurance policy to protect our groups. In addition, as an Active Member of the United States Tour Operators Association (USTOA), we post a $1 million indemnity bond as part of USTOA’s Travelers Assistance Program. Tour Fundraiser Register 30 or more participants with Encore Tours and we will award your group a FREE weekend getaway for two to Paris or London over Veteran’s Day Weekend or Martin Luther King Day Weekend. We have had ensembles raise over $20,000 using this gift as a raffle prize. 2025 Domestic Fundraiser Info Sheet 2025 International Fundraiser Info Sheet Prelude Join Encore staff for our annual Prelude event, a free professional development weekend for ensemble directors and a guest that takes place in a different musically rich international destination. “Incredible! I cherished every moment. It was truly a once-in-a-lifetime journey. Such experiences would have been impossible on my own. Being pampered in this manner and witnessing the professionalism and luxury that Encore embodies was an absolute delight.” – 2024 Prelude attendee Online Billing We are excited to offer the choice of group billing or direct billing and will gladly work with your preference. With group billing you will receive an invoice with each participant’s balance and payment due prior to the due date. If you decide to enroll your group in direct billing Encore will mail invoices to each participant for all payments due. Accounts can also be accessed 24 hours a day on our website and payments can be made online with MasterCard and Visa for no additional cost. This is the suggested payment plan, however you can adjust it according to the group’s needs. Automatic Payments Plan Encore offers an auto-pay option for all participants signed up for individual billing. Enrollment in the plan is free and funds are withdrawn from the participant’s checking account on a regular basis, with the last payment being processed 45 days prior to departure. 24-7 Overseas Coverage Encore has offices overseas in the event of an emergency. In addition, US staff are always available to ensure you are receiving a quality travel experience, before, during and after your concert tour. All land arrangements including concert bookings and promotion are provided directly by Encore’s affiliate offices, offering the highest quality services and the very best value to our clients. Graduate Level Credits Enhance your professional development! Directors and participants have the opportunity to earn graduate-level credits through their tour experience and participation in our Prelude events. These educational opportunities not only enrich your tour but also contribute to your lifelong learning and professional growth. Recruitment Tools Our new Recruitment Meeting tool streamlines your recruitment process, offering customizable templates, automated reminders, and integrated RSVP tracking to ensure maximum attendance. It simplifies meeting logistics, allowing you to focus on sharing the excitement of your upcoming tour and inspiring participants to join. This tool is designed to make your recruitment efforts as smooth and successful as possible, helping you to build a strong and engaged group. Tour Inclusions Roundtrip airfare Airport and airline taxes, and fuel surcharges Accommodations at conveniently located 3- or 4-star hotels Rooming in twin room occupancy. Breakfast daily and selected dinners as per your itinerary All sightseeing and entrances as featured in the itinerary Private deluxe air-conditioned motor coach and driver Services of a professional Tour Manager throughout your program Basic gratuities for the tour manager and bus drivers Arrangements for four concert performance opportunities at Old South Church, Church Service with reception after at another UCC church, Exchange Concert, and an impromptu at Independence Hall Rental of an electronic keyboard if a piano or organ is not available All concert arrangements include venue rental and allocation, all necessary concert permits, all pre-concert advertisement, and on-site concert assistance Pre-concert rehearsal time, where possible Vox Headsets What’s Not Included? Baggage Fees imposed by the airlines Instrument stands amd bell rentals Any meals not listed in your itinerary Programs for the concerts Allocations of specific seat assignments on flights Pricing Options in the SEPT: Hotels outside the city. TravelersPriceLand OnlyFree Spots40$3,743$3029140$3,829$3,099240$3,922$3,199340$4,009$3,2794 Based on “Land and Air” out of LAX, accommodating the group in twin/ double rooms. Pricing Options In the Summer:Marriott Courtyard Downton, Boston, and Courtyard by Marriott in Philadelphia or similar Hotels outside the city would lower the price by $100. TravelersPriceLand OnlyFree Spots40$3,619$2,929140$3,719$3,029240$3,839$3,149340$3,949$3,2594 Payment Deadlines DateAmountNovember 1$200January 1, 2026$1,000March 1, 2026$1,000May 1, 2026$1,000 Sample Venues Please note that venues are not confirmed until expressly stated by your Program Consultant. Choir Old South Church Boston This beautiful and historic church in the heart of Boston’s Back bay neighborhood has 350 years of history, which is quite rare for an American church. Built to model European architecture, the acoustics of the church are wonderful for choral music, which has a vibrant presence in this important Boston landmark. Hotels This is some content DoubleTree by Hilton Hotel Boston – Downtown Boston The DoubleTree by Hilton Hotel Boston – Downtown combines modern comfort with a prime location in the heart of Boston’s Theater District. Just steps from public transportation, historic landmarks, and vibrant neighborhoods like Chinatown and Back Bay, the hotel offers convenient access for exploring the city. Guests enjoy spacious rooms with contemporary amenities, on-site dining options, a fitness center, and the signature warm DoubleTree cookie at check-in. Its central location and welcoming atmosphere make it a reliable choice for groups seeking both comfort and easy access to Boston’s cultural highlights. Learn More Courtyard by Marriott Philadelphia Downtown Philadelphia The Courtyard by Marriott Philadelphia Downtown is a historic yet modern hotel set in a beautifully restored 1926 building across from City Hall. Blending classic architecture with contemporary amenities, it offers spacious guest rooms, complimentary Wi-Fi, and a fitness center, along with an on-site restaurant and bar. Its central location places guests within walking distance of iconic Philadelphia attractions such as the Liberty Bell, Independence Hall, and the Reading Terminal Market, making it a convenient and comfortable choice for groups exploring the city. Learn More Have any additional questions? Reach out to your program manager directly, or contact us for any assistance. Contact Us