Hello LeeAndra! It’s my pleasure to personally guide you through the fully customized itinerary that we’ve carefully curated for your trip to Japan! Your goals and desires are our priority, ensuring a travel experience that is as personalized as it is seamless. From our industry-leading protection plans and guaranteed rates that safeguard against the unexpected, to the unrivaled expertise of our tour managers who bring every destination to life, every detail is thoughtfully considered. What truly sets your experience apart are our dynamic venues, handpicked for their ability to enchant and engage, complete with guaranteed audiences to elevate every performance. This unique blend of meticulous planning, exclusive access, and comprehensive support ensures that your performance tour transcends the ordinary, making it a truly one-of-a-kind experience. Welcome to Encore Tours, where your dream tour awaits. Visit Your TripSite Traveler Resources Your Encore Benefits Guaranteed Land Rates We do not raise our prices based on currency fluctuations in the marketplace. This alleviates any unwelcome currency surcharges during the planning period or immediately prior to travel. The Best Tour Managers Around Our Tour Managers are repeatedly evaluated and praised as being the best in educational travel, and they are available to you 24 hours per day. The tour manager stays in the same hotel as the group, and coordinates hotel check-ins, restaurant reservations, and concert venue availability and rehearsal time. These representatives also deliver the educational portion of the tour with detailed historical commentary during travel. Protection Plans for Everyone All participants are covered at no extra cost by our Basic Protection Plan covering health insurance overseas and trip cancellation/interruption in case of illness. Participants also have the option to upgrade to our Ultimate or Ultimate Plus plans, which include the ability to cancel for any reason up to four days before departure and still receive a full refund. Additionally, all Encore participants travel with an automatic $15,000 health protection plan. Financial Security Encore Tours and our parent company, ACIS, carry a $50 million general liability insurance policy to protect our groups. In addition, as an Active Member of the United States Tour Operators Association (USTOA), we post a $1 million indemnity bond as part of USTOA’s Travelers Assistance Program. Tour Fundraiser Register 30 or more participants with Encore Tours and we will award your group a FREE weekend getaway for two to Paris or London over Veteran’s Day Weekend or Martin Luther King Day Weekend. We have had ensembles raise over $20,000 using this gift as a raffle prize. 2025 Domestic Fundraiser Info Sheet 2025 International Fundraiser Info Sheet Prelude Join Encore staff for our annual Prelude event, a free professional development weekend for ensemble directors and a guest that takes place in a different musically rich international destination. “Incredible! I cherished every moment. It was truly a once-in-a-lifetime journey. Such experiences would have been impossible on my own. Being pampered in this manner and witnessing the professionalism and luxury that Encore embodies was an absolute delight.” – 2024 Prelude attendee Online Billing We are excited to offer the choice of group billing or direct billing and will gladly work with your preference. With group billing you will receive an invoice with each participant’s balance and payment due prior to the due date. If you decide to enroll your group in direct billing Encore will mail invoices to each participant for all payments due. Accounts can also be accessed 24 hours a day on our website and payments can be made online with MasterCard and Visa for no additional cost. This is the suggested payment plan, however you can adjust it according to the group’s needs. Automatic Payments Plan Encore offers an auto-pay option for all participants signed up for individual billing. Enrollment in the plan is free and funds are withdrawn from the participant’s checking account on a regular basis, with the last payment being processed 45 days prior to departure. 24-7 Overseas Coverage Encore has offices overseas in the event of an emergency. In addition, US staff are always available to ensure you are receiving a quality travel experience, before, during and after your concert tour. All land arrangements including concert bookings and promotion are provided directly by Encore’s affiliate offices, offering the highest quality services and the very best value to our clients. Graduate Level Credits Enhance your professional development! Directors and participants have the opportunity to earn graduate-level credits through their tour experience and participation in our Prelude events. These educational opportunities not only enrich your tour but also contribute to your lifelong learning and professional growth. Tour Inclusions Accommodations at the conveniently located 4-star-hotels in Tokyo, Nagano, Matsumoto, Nagoya, and Kyoto Rooming in double-room occupancy. Breakfast at your hotel daily and dinners each evening at local restaurants Roundtrip Airfare from LAX All sightseeing and entrances as featured in the itinerary Organization and Promotion of all performances outlined in the itinerary Private deluxe air-conditioned motor coach and driver Services of a professional Tour Manager throughout your program Basic gratuities for the tour manager and bus drivers All Entrances as outlined in the itinerary Vox Headets What’s Not Included? Baggage Fees imposed by the airlines Instrument stands Any Instrument Rental Extra Ground Transportation of Large Musical Instruments or other Performance Equipment Any meals not listed in your itinerary Programs for the concerts Allocations of specific seat assignments on flights Pricing Options: LAND ONLY Travelers #2 Free Spots 40Air and Land: $6279Land Only: $4839 35Air and Land: $6479Land Only: $499930Air and Land: $6739 Land Only: $527920 Based on “Air and Land from Los Angeles” and “Land Only” Arrangements accommodating the group in double occupancy rooms. Payment Deadlines DateAmountSeptember 30, 2025$200November 15, 2025$1,500January 15, 2026$1,500November 15, 2025$1,500December 15, 2025$1,500February 20, 2026Final Balance SAMPLE VENUES Please note that venues are not confirmed until expressly stated by your Program Consultant. Band Choir Orchestra Exchange Concert: Toyko Tokyo Taking part in an exchange concert with a local choir in Tokyo offers enriching cultural and educational benefits. Participants from your ensemble will collaborate with a local school, deepening their understanding of Japanese musical traditions and practices while sharing their own. This interaction enhances musical skills, broadens cultural perspectives, and fosters lasting friendships among young musicians. Band Choir Orchestra Tokyo Disneyland Tokyo Tokyo Disneyland offers an enchanting backdrop for musical performances. Established in 1983, it combines the thrill of world-class attractions with the rich cultural heritage of Tokyo. The park’s iconic landmarks and captivating entertainment create a magical atmosphere, making it an ideal venue for ensembles to share their talents. With its unique blend of Disney magic and Japanese hospitality, Tokyo Disneyland provides a memorable stage for performers. Band Choir Orchestra Tokyo Soho High School Tokyo Looking to work with a local band while playing overseas? This can easily be arranged with a joint concert at Tokyo Soho High School or one of many other nearby schools. Band Choir Orchestra Suntory Hall Tokyo The Suntory Hall is a performance venue in Tokyo, Japan’s Akasaka neighborhood. It is a part of the Ark Hills complex and includes a small hall for chamber music in addition to the larger main concert hall. The main hall widely regarded as having some of the best acoustics in the world, with Herbert von Karajan having called it “a jewel box of sound”. This is a can’t-miss destination for any ensemble planning a performance tour to Japan! Band Choir Orchestra Kawaguchiko Music Forest Museum Mt. Fuji Area The Kawaguchiko Music Forest is a small theme park and museum. Its main hall displays antique music boxes, mechanical organs and other automatic musical instruments — mostly from European countries. The main building also houses a fabulous concert hall where musicians from around the world perform. Enjoy performing in this scenic location with beautiful views of Mount Fuji, walking paths through the gardens and an amazing winding canal. Hotels Hotel Keihan Kyoto Grande Kyoto Situated just steps away from Kyoto Station, this stylish hotel provides a perfect blend of convenience and comfort for travelers exploring the historic city of Kyoto. The rooms are elegantly designed with modern amenities, offering a peaceful retreat after a day of sightseeing or business meetings. Guests can take advantage of complimentary Wi-Fi, a delicious breakfast buffet featuring both Japanese and Western cuisine, and several on-site dining options. Its prime location near major transportation hubs makes it an ideal starting point for discovering Kyoto’s cultural landmarks and attractions. Learn More Hotel Keihan Nagoya Nagoya Located in the lively district of Nagoya, this modern hotel provides a comfortable and convenient stay for both business and leisure guests. The rooms are well-appointed with all the necessary amenities to ensure a relaxing experience in the city center. Guests can take advantage of free Wi-Fi, a diverse breakfast buffet offering Japanese and Western options, and on-site dining facilities. Its prime location near major attractions and transportation hubs makes it an ideal base for exploring the vibrant culture and energy of Nagoya. Learn More Grand Nikko Tokyo Daiba Tokyo This 4-star hotel in Odaiba offers a prime location overlooking Tokyo Bay, just 20 minutes by monorail from JR Tokyo Station. Opened in 2016, it features spacious European-style rooms with free WiFi, flat-screen TVs, and panoramic views of the Rainbow Bridge and Tokyo Tower from upper floors. Guests can dine with skyline views at teppanyaki and grill restaurants on the 30th floor, along with sushi, Japanese, and Chinese options. With easy access to immersive attractions like Toyosu Senkyaku Banrai and eco-friendly Sakura quality certification, it’s an ideal choice for relaxation near central Tokyo. Learn More Sunshine City Prince Hotel Ikebukuro Tokyo Tokyo This stylish 4-star hotel in Tokyo’s vibrant Sunshine City complex offers easy access to Ikebukuro Station and the Higashi-Ikebukuro Subway for exploring Shinjuku, Ueno, and Shibuya. With free WiFi, rooms feature private bathrooms, yukata robes, and essential amenities. Dining includes a buffet at Bayern, Japanese dishes at Musashino, and Cantonese at Kokiden. A 24-hour convenience store caters to both short and extended stays in the heart of Tokyo. Learn More Comfort Hotel Nagoya Shinkansenguchi Nagoya Located just a short walk from Nagoya Station, this modern and welcoming hotel offers comfortable accommodations with thoughtful amenities. Guests enjoy well-appointed rooms, complimentary breakfast, and free WiFi, making it an excellent choice for both short stays and extended visits. Its prime location near Shinkansen connections, shopping districts, and top attractions ensures easy access to Nagoya Castle, Osu Shopping Street, and the city’s cultural landmarks. With a relaxed atmosphere and convenient access to transportation, it’s an ideal stay for travelers looking to explore Nagoya with ease. Learn MOre