Dear Kathleen, It’s my pleasure to personally guide you through the fully customized itinerary that we’ve carefully curated for your trip to the Baltics and Scandinavia. In every aspect of your tour, your goals and desires are our priority, ensuring a travel experience that is as personalized as it is seamless. From our industry-leading protection plans and guaranteed rates that safeguard against the unexpected to the unrivaled expertise of our tour managers who bring every destination to life, every detail is thoughtfully considered.’ What truly sets your experience apart are our dynamic venues, handpicked for their ability to enchant and engage, complete with guaranteed audiences to elevate every performance. This unique blend of meticulous planning, exclusive access, and comprehensive support ensures that your performance tour transcends the ordinary, making it a truly one-of-a-kind experience. Sincerely,Robin H Teague617-958-9528 Visit Your TripSite Traveler Resources Your Encore Benefits Guaranteed Land Rates We do not raise our prices based on currency fluctuations in the marketplace. This alleviates any unwelcome currency surcharges during the planning period or immediately prior to travel. The Best Tour Managers Around Our Tour Managers are repeatedly evaluated and praised as being the best in educational travel, and they are available to you 24 hours per day. The tour manager stays in the same hotel as the group, and coordinates hotel check-ins, restaurant reservations, and concert venue availability and rehearsal time. These representatives also deliver the educational portion of the tour with detailed historical commentary during travel. Protection Plans for Everyone All participants are covered at no extra cost by our Basic Protection Plan covering health insurance overseas and trip cancellation/interruption in case of illness. Participants also have the option to upgrade to our Ultimate or Ultimate Plus plans, which include the ability to cancel for any reason up to four days before departure and still receive a full refund. Additionally, all Encore participants travel with an automatic $15,000 health protection plan. Financial Security Encore Tours and our parent company, ACIS, carry a $50 million general liability insurance policy to protect our groups. In addition, as an Active Member of the United States Tour Operators Association (USTOA), we post a $1 million indemnity bond as part of USTOA’s Travelers Assistance Program. Tour Fundraiser Register 30 or more participants with Encore Tours and we will award your group a FREE weekend getaway for two to Paris or London over Veteran’s Day Weekend or Martin Luther King Day Weekend. We have had ensembles raise over $20,000 using this gift as a raffle prize. 2025 Domestic Fundraiser Info Sheet 2025 International Fundraiser Info Sheet Online Billing We are excited to offer the choice of group billing or direct billing and will gladly work with your preference. With group billing you will receive an invoice with each participant’s balance and payment due prior to the due date. If you decide to enroll your group in direct billing Encore will mail invoices to each participant for all payments due. Accounts can also be accessed 24 hours a day on our website and payments can be made online with MasterCard and Visa for no additional cost. This is the suggested payment plan, however you can adjust it according to the group’s needs. Automatic Payments Plan Encore offers an auto-pay option for all participants signed up for individual billing. Enrollment in the plan is free and funds are withdrawn from the participant’s checking account on a regular basis, with the last payment being processed 45 days prior to departure. 24-7 Overseas Coverage Encore has offices overseas in the event of an emergency. In addition, US staff are always available to ensure you are receiving a quality travel experience, before, during and after your concert tour. All land arrangements including concert bookings and promotion are provided directly by Encore’s affiliate offices, offering the highest quality services and the very best value to our clients. Graduate Level Credits Enhance your professional development! Directors and participants have the opportunity to earn graduate-level credits through their tour experience and participation in our Prelude events. These educational opportunities not only enrich your tour but also contribute to your lifelong learning and professional growth. Recruitment Tools Our new Recruitment Meeting tool streamlines your recruitment process, offering customizable templates, automated reminders, and integrated RSVP tracking to ensure maximum attendance. It simplifies meeting logistics, allowing you to focus on sharing the excitement of your upcoming tour and inspiring participants to join. This tool is designed to make your recruitment efforts as smooth and successful as possible, helping you to build a strong and engaged group. Tour Inclusions Airport and airline taxes, and fuel surcharges Round-trip airfare and land-only options Accommodations at conveniently located 3- or 4-star hotels Rooming in a twin /double room occupancy. Breakfast daily, 2 lunches, and 6 dinners as per your itinerary visits to Gauja National Park and Rundale Palace Local guides in Stockholm, Tallinn, Riga, Vilnius Private deluxe air-conditioned motor coach and driver Services of a professional Tour Manager throughout your program Basic gratuities for the tour manager and bus drivers Overnight Ferry Arrangements for 3 performances, one with a 26-piece professional orchestra, 4th orchestral performance in Tallinn, for a supplement fee of $200 per person All concert arrangements include venue rental and allocation, all necessary concert permits, all pre-concert advertising, and on-site concert assistance. Rental of a piano and tuning Pre-concert rehearsal time, where possible Vox Headsets 3-night Pre-Tour customized extension in Stockholm, on a separate landing page A site inspection will be conducted in the summer or fall of 2026 to meet with your Tour Manager and our partners overseas and to approve venues and hotels before the tour. What’s Not Included? Extra Baggage Fees imposed by the airlines Any meals not listed in your itinerary Programs for the concerts Allocations of specific seat assignments on flights Pricing Options Our online group and individual billing options are explained in detail above. with airfare included TravelersPriceFree Spots80$4849670$5009660$51796 Based on “Land and Air” out of LAX, accommodating the group in twin double rooms. Pricing Options without airfare TravelersPriceFree Spots80$3739670$3839660$39996 Based on “Land and Air”, out of LAX, accommodating the group in twin double rooms. Single Room supplement:$1085 REV. 2.20 $720 Ultimate Protection Plan (supplement details above) $400 Ultimate Protection Plan Plus (cancel for any reason) supplement $550 Encore Tours offers contracts with SBCS and does not offer individual contracts Encore Tours offers both group and individual billing with no extra fees. Detail above under “Online Billing” Travel Protection Plan, financial security, and 24-7 coverage details available here Flight options and upgrades here In the event that the minimum number required to form a viable ensemble for performance travel is not met, SBCS may cancel the tour and request a full refund of all monies paid to Encore by October 1st, 2026. After that date, standard cancellation penalties apply for group or individual cancellations.’ If you have any questions about travel documentation, please contact the appropriate passport and visa offices. We remain committed to supporting all of our travelers through open communication, accessible resources, and guidance, ensuring travel is possible while complying with all legal requirements. Marketing strategies: The marketing strategy will focus on maximizing visibility and audience engagement through a multi-channel promotional approach. This includes distributing complimentary concert tickets through major ticketing platforms, allowing for accurate tracking of ticket uptake while leveraging their built-in advertising tools. Targeted social media promotion will be implemented through boosted Facebook events and Instagram story campaigns, supported by listings on entertainment and leisure-focused online platforms as well as regional tourism information portals. Additional outreach will include newsletter campaigns, poster placement at concert venues and other high-traffic community locations, and direct email communication with relevant institutions such as choral associations, music schools, and cultural organizations. Where beneficial, media exposure will be enhanced through radio or television interviews, primarily within Lithuania, to further expand local awareness and attendance. Pricing Options for the Pre -Tour Sweden Our online group and individual billing options are explained in detail above. with airfare included TravelersPrice40$109730$116920$1349 Payment Deadlines are flexible and will be determined by Kathleen and Robin DateAmountMay 15$300July 15$500September 15$750November 15$750January 15, 2027$750February 15, 2027$750March 15, 2027 $750April 15, 2027Final Payment Sample Venues Please note that venues are not confirmed until expressly stated by your Program Consultant. Choir Storkyrkan (Stockholm Cathedral) Stockholm Stockholms domkyrkoförsamling, also known as Storkyrkan or Stockholm Cathedral, is the city’s oldest church and the mother church of the Diocese of Stockholm, located in Gamla Stan beside the Royal Palace. Dating to the 13th century and shaped into its five-aisled Gothic hall form around 1480, it blends medieval brickwork with later Baroque additions. Inside are treasures such as Bernt Notke’s St. George and the Dragon, the Vädersolstavlan painting, and a silver altarpiece. Still an active parish of the Church of Sweden, it remains a historic setting for royal ceremonies and a vibrant concert and worship venue. Band Choir Orchestra St. Peter’s Church Riga The tallest church in Riga, St. Peter’s Church provides breathtaking views of the red roofs of Old Town, Riga Bay, and much more. Built in 1209, you can still see many incredible design elements including the original wooden altar, renovated stone and wooden epitaphs, and the original statue of Knight Roland (which was previously located in Town Hall Square). Choir Church of St. Johns (Vilnius) Vilnius The Church of St. Johns in Vilnius’s Old Town is a revered Gothic landmark within the Vilnius University complex, boasting a towering 226-foot-high tower. Despite undergoing centuries of history and renovations, including a Baroque transformation in the 18th century, it remains a cultural and historical treasure. Restored after closure and damage during the Soviet era, it now serves as a testament to Lithuania’s rich heritage, adorned with presbytery altars and memorial monuments honoring key figures in the nation’s history. Choir St. Mary’s Cathedral (Toomkirik) Tallinn St. Mary’s Cathedral, located atop Toompea Hill, is the oldest church in Tallinn, surviving the 17th-century fire. Originally Roman Catholic, it’s now Lutheran and houses the Archbishop of Tallinn. Designated a national monument in 1995, its architecture blends Romanesque and Baroque styles, and it holds historical treasures like tombstones and sarcophagi. Notable figures such as Jindřich Matyáš Thurn and Samuel Greig find their final resting place here. Sample Hotels Traveling on a performance trip is a moving experience, and our goal is to ensure that all travelers have a life-changing experience. We also know that time is money, and comfort is essential. That’s why, when you’re touring with Encore, you will always stay in well-located, three- or four-star hotels—right in the heart of the destination you came to see. Hobo Hotel Stockholm With its eclectic vibe and focus on sustainability, Hobo Stockholm is a creative haven in the heart of the city, perfect for travelers who appreciate bold design and community-driven spaces. The hotel features uniquely styled rooms with smart details, an urban rooftop garden, and a lively lobby that doubles as a co-working and social hub. Guests can enjoy fresh, locally sourced dishes at the in-house restaurant and sip craft cocktails at the vibrant bar scene. Just steps from cultural hotspots like Kulturhuset and the bustling shopping around Hötorget, Hobo offers an energizing stay in a central yet laid-back setting. Learn More Tallink City Hotel Tallinn Located in the heart of Tallinn, the Tallink City Hotel is a stylish 4-star property offering modern accommodations just steps from the city’s main attractions. With a sleek contemporary design, the hotel features comfortable rooms, an elegant restaurant serving international cuisine, and a well-equipped wellness center. Guests can enjoy easy access to Tallinn’s Old Town, shopping districts, and cultural landmarks, making it an excellent choice for both leisure and business travelers. Learn More Avalon Hotel & Conferences Riga Situated in Riga’s historic Old Town, Avalon Hotel & Conferences is a modern 4-star hotel offering stylish accommodations and excellent amenities. The hotel features contemporary rooms, a renowned restaurant serving Latvian and international cuisine, and a well-equipped conference center. Guests can enjoy easy access to top attractions such as Riga Cathedral, the House of the Blackheads, and the city’s vibrant cultural and shopping districts, making it an ideal choice for both leisure and business travelers. Learn More Radisson Collection Astorija Hotel, Vilnius Vilnius Radisson Collection Hotel, Astorija in Vilnius is an elegant property housed in a historic building in the Old Town. Featuring modern comforts, a spa, and gourmet dining, it offers guests an exceptional stay with easy access to the city’s cultural treasures. The stylish rooms and premium services ensure a luxurious experience. Learn More Have any additional questions? Reach out to your program manager directly, or contact us for any assistance. Contact Us