Dear Amy, It’s my pleasure to personally guide you through the fully customized itinerary that we’ve carefully curated for your trip to JAPAN. In every aspect of your tour, your goals and desires are our priority, ensuring a travel experience that is as personalized as it is seamless. From our industry-leading protection plans and guaranteed rates that safeguard against the unexpected to the unrivaled expertise of our tour managers who bring every destination to life, every detail is thoughtfully considered.’ What truly sets your experience apart are our dynamic venues, handpicked for their ability to enchant and engage, complete with guaranteed audiences to elevate every performance. This unique blend of meticulous planning, exclusive access, and comprehensive support ensures that your performance tour transcends the ordinary, making it a truly one-of-a-kind experience. Sincerely,Robin H Teague617-958-9528 Visit Your TripSite Traveler Resources Your Encore Benefits Guaranteed Land Rates We do not raise our prices based on currency fluctuations in the marketplace. This alleviates any unwelcome currency surcharges during the planning period or immediately prior to travel. The Best Tour Managers Around Our Tour Managers are repeatedly evaluated and praised as being the best in educational travel, and they are available to you 24 hours per day. The tour manager stays in the same hotel as the group, and coordinates hotel check-ins, restaurant reservations, and concert venue availability and rehearsal time. These representatives also deliver the educational portion of the tour with detailed historical commentary during travel. Protection Plans for Everyone All participants are covered at no extra cost by our Basic Protection Plan covering health insurance overseas and trip cancellation/interruption in case of illness. Participants also have the option to upgrade to our Ultimate or Ultimate Plus plans, which include the ability to cancel for any reason up to four days before departure and still receive a full refund. Additionally, all Encore participants travel with an automatic $15,000 health protection plan. Financial Security Encore Tours and our parent company, ACIS, carry a $50 million general liability insurance policy to protect our groups. In addition, as an Active Member of the United States Tour Operators Association (USTOA), we post a $1 million indemnity bond as part of USTOA’s Travelers Assistance Program. Tour Fundraiser Register 30 or more participants with Encore Tours and we will award your group a FREE weekend getaway for two to Paris or London over Veteran’s Day Weekend or Martin Luther King Day Weekend. We have had ensembles raise over $20,000 using this gift as a raffle prize. 2025 Domestic Fundraiser Info Sheet 2025 International Fundraiser Info Sheet Prelude Join Encore staff for our annual Prelude event, a free professional development weekend for ensemble directors and a guest that takes place in a different musically rich international destination. “Incredible! I cherished every moment. It was truly a once-in-a-lifetime journey. Such experiences would have been impossible on my own. Being pampered in this manner and witnessing the professionalism and luxury that Encore embodies was an absolute delight.” – 2024 Prelude attendee Online Billing We are excited to offer the choice of group billing or direct billing and will gladly work with your preference. With group billing you will receive an invoice with each participant’s balance and payment due prior to the due date. If you decide to enroll your group in direct billing Encore will mail invoices to each participant for all payments due. Accounts can also be accessed 24 hours a day on our website and payments can be made online with MasterCard and Visa for no additional cost. This is the suggested payment plan, however you can adjust it according to the group’s needs. Automatic Payments Plan Encore offers an auto-pay option for all participants signed up for individual billing. Enrollment in the plan is free and funds are withdrawn from the participant’s checking account on a regular basis, with the last payment being processed 45 days prior to departure. 24-7 Overseas Coverage Encore has offices overseas in the event of an emergency. In addition, US staff are always available to ensure you are receiving a quality travel experience, before, during and after your concert tour. All land arrangements including concert bookings and promotion are provided directly by Encore’s affiliate offices, offering the highest quality services and the very best value to our clients. Graduate Level Credits Enhance your professional development! Directors and participants have the opportunity to earn graduate-level credits through their tour experience and participation in our Prelude events. These educational opportunities not only enrich your tour but also contribute to your lifelong learning and professional growth. Recruitment Tools Our new Recruitment Meeting tool streamlines your recruitment process, offering customizable templates, automated reminders, and integrated RSVP tracking to ensure maximum attendance. It simplifies meeting logistics, allowing you to focus on sharing the excitement of your upcoming tour and inspiring participants to join. This tool is designed to make your recruitment efforts as smooth and successful as possible, helping you to build a strong and engaged group. Tour Inclusions Roundtrip airfare Airport and airline taxes, and fuel surcharges Accommodations at conveniently located 3- or 4-star hotels Rooming in twin room occupancy. Breakfast daily and dinners All sightseeing and entrances as featured in the itinerary Private deluxe air-conditioned motor coach and driver Services of a professional Tour Manager throughout your program Basic gratuities for the tour manager and bus drivers Arrangements for 3 concert performance opportunities impromptu performances can occur through out the tour experience. All concert arrangements include venue rental and allocation, all necessary concert permits, all pre-concert advertisement, and on-site concert assistance Pre-concert rehearsal time, where possible Vox Headsets What’s Not Included? Baggage Fees imposed by the airlines Instrument stands Any meals not listed in your itinerary Programs for the concerts Allocations of specific seat assignments on flights Pricing Options for 10 Day Tour of Tokyo, Mt. Fuji area, Kyoto, and Osaka (61D) TravelersPriceFree Spots30$6,239220$6,9162 Based on “Land and Air” out of SFO accommodating the group in twin rooms. Pricing Options for 10 Day Tour of Tokyo, Matsumoto and Kyoto (6HX) TravelersPriceFree Spots30$6,389220$7,1992 Payment Deadlines to be determine by Amy and Robin DateAmountFebruary 15, 2028Final Payments Sample Venues Please note that venues are not confirmed until expressly stated by your Program Consultant. Band Choir Orchestra Exchange Concert: Toyko Tokyo Taking part in an exchange concert with a local choir in Tokyo offers enriching cultural and educational benefits. Participants from your ensemble will collaborate with a local school, deepening their understanding of Japanese musical traditions and practices while sharing their own. This interaction enhances musical skills, broadens cultural perspectives, and fosters lasting friendships among young musicians. Band Choir Orchestra Kawaguchiko Music Forest Museum Mt. Fuji Area The Kawaguchiko Music Forest is a small theme park and museum. Its main hall displays antique music boxes, mechanical organs and other automatic musical instruments — mostly from European countries. The main building also houses a fabulous concert hall where musicians from around the world perform. Enjoy performing in this scenic location with beautiful views of Mount Fuji, walking paths through the gardens and an amazing winding canal. Band Choir Orchestra Kawaguchiko Music Forest Museum Mt. Fuji Area An elegant, European-inspired museum and performance space set against the backdrop of Mount Fuji. Known for its ornate architecture, curated musical exhibits, and charming outdoor areas, it offers intimate acoustics and memorable atmosphere for small- to mid-sized ensembles. A unique cultural highlight on the shores of Lake Kawaguchi. Band Choir Orchestra Soai University Osaka Soai University is a private university in the city of Osaka, Japan. It was established in 1888, initially as a women’s university. On campus you will find a wonderful concert hall that predominantly features classical performances, although exceptions can be made for qualifying groups. Hotels Traveling on a performance trip is a moving experience, and our goal is to ensure that all travelers have a life-changing experience. We also know that time is money, and comfort is essential. That’s why, when you’re touring with Encore, you will always stay in well-located, three- or four-star hotels—right in the heart of the destination you came to see. Sunshine City Prince Hotel Ikebukuro Tokyo Tokyo This stylish 4-star hotel in Tokyo’s vibrant Sunshine City complex offers easy access to Ikebukuro Station and the Higashi-Ikebukuro Subway for exploring Shinjuku, Ueno, and Shibuya. With free WiFi, rooms feature private bathrooms, yukata robes, and essential amenities. Dining includes a buffet at Bayern, Japanese dishes at Musashino, and Cantonese at Kokiden. A 24-hour convenience store caters to both short and extended stays in the heart of Tokyo. Learn More Dormy Inn Mishima Shizuoka Dormy Inn Mishima is a comfortable, well located hotel just a short walk from JR Mishima Station, offering easy access to the city and nearby destinations such as Hakone and Lake Ashinoko. Guest rooms are clean and practical, and the hotel is especially appreciated for its top floor natural hot spring and sauna, where guests can relax after a day of sightseeing and, on clear days, enjoy views of Mount Fuji. A generous breakfast featuring local flavors and the hotel’s signature complimentary evening soba noodles add to a welcoming and restful stay. Learn More Hotel Keihan Nagoya Nagoya Located in the lively district of Nagoya, this modern hotel provides a comfortable and convenient stay for both business and leisure guests. The rooms are well-appointed with all the necessary amenities to ensure a relaxing experience in the city center. Guests can take advantage of free Wi-Fi, a diverse breakfast buffet offering Japanese and Western options, and on-site dining facilities. Its prime location near major attractions and transportation hubs makes it an ideal base for exploring the vibrant culture and energy of Nagoya. Learn More Loisir Hotel Kyoto Toji Kyoto Loisir Hotel Kyoto Toji, situated in the heart of Kyoto, offers convenient access to the city’s main attractions. This 3-star hotel provides guests with complimentary WiFi and free bike rentals, enhancing the ease of exploring the surrounding area. Guests can also benefit from the 24-hour front desk service. Notably, the Sanjusangen-do Temple and Kyoto Shigaku Kaikan Conference Hall are both just 1.7 miles away. Kyoto Station is a mere 12-minute walk, making it easy for guests to navigate the city or travel further afield. Additionally, TKP Garden City Kyoto is located less than a mile from the hotel, while Itami Airport, the nearest airport, is 26 miles away. Learn More Sotetsu Fresa Inn Osaka Sotetsu Fresa Inn Osaka-Namba is a conveniently located hotel in the bustling Namba area, within easy walking distance of major shops, restaurants, and transit options. The guest rooms are thoughtfully designed with modern amenities, offering a quiet place to rest amid the energy of Osaka. Friendly service and reliable comfort make it a practical choice for travelers who want easy access to the city’s attractions, including Dotonbori and Shinsaibashi. Learn More Have any additional questions? Reach out to your program manager directly, or contact us for any assistance. Contact Us