Dear Erica, It’s my pleasure to personally guide you through the fully customized itinerary that we’ve carefully curated for your trip to Norway and The Baltics. In every aspect of your tour, your goals and desires are our priority, ensuring a travel experience that is as personalized as it is seamless. From our industry-leading protection plans and guaranteed rates that safeguard against the unexpected to the unrivaled expertise of our tour managers who bring every destination to life, every detail is thoughtfully considered.’ What truly sets your experience apart are our dynamic venues, handpicked for their ability to enchant and engage, complete with guaranteed audiences to elevate every performance. This unique blend of meticulous planning, exclusive access, and comprehensive support ensures that your performance tour transcends the ordinary, making it a truly one-of-a-kind experience. Sincerely,Robin H Teague617-958-9528 Visit Your TripSite Traveler Resources Your Encore Benefits Guaranteed Land Rates We do not raise our prices based on currency fluctuations in the marketplace. This alleviates any unwelcome currency surcharges during the planning period or immediately prior to travel. The Best Tour Managers Around Our Tour Managers are repeatedly evaluated and praised as being the best in educational travel, and they are available to you 24 hours per day. The tour manager stays in the same hotel as the group, and coordinates hotel check-ins, restaurant reservations, and concert venue availability and rehearsal time. These representatives also deliver the educational portion of the tour with detailed historical commentary during travel. Protection Plans for Everyone All participants are covered at no extra cost by our Basic Protection Plan covering health insurance overseas and trip cancellation/interruption in case of illness. Participants also have the option to upgrade to our Ultimate or Ultimate Plus plans, which include the ability to cancel for any reason up to four days before departure and still receive a full refund. Additionally, all Encore participants travel with an automatic $15,000 health protection plan. Financial Security Encore Tours and our parent company, ACIS, carry a $50 million general liability insurance policy to protect our groups. In addition, as an Active Member of the United States Tour Operators Association (USTOA), we post a $1 million indemnity bond as part of USTOA’s Travelers Assistance Program. Tour Fundraiser Register 30 or more participants with Encore Tours and we will award your group a FREE weekend getaway for two to Paris or London over Veteran’s Day Weekend or Martin Luther King Day Weekend. We have had ensembles raise over $20,000 using this gift as a raffle prize. Domestic Fundraiser Info Sheet International Fundraiser Info Sheet Prelude Join Encore staff for our annual Prelude event, a free professional development weekend for ensemble directors and a guest that takes place in a different musically rich international destination. “Incredible! I cherished every moment. It was truly a once-in-a-lifetime journey. Such experiences would have been impossible on my own. Being pampered in this manner and witnessing the professionalism and luxury that Encore embodies was an absolute delight.” – 2024 Prelude attendee Online Billing We are excited to offer the choice of group billing or direct billing and will gladly work with your preference. With group billing you will receive an invoice with each participant’s balance and payment due prior to the due date. If you decide to enroll your group in direct billing Encore will mail invoices to each participant for all payments due. Accounts can also be accessed 24 hours a day on our website and payments can be made online with MasterCard and Visa for no additional cost. This is the suggested payment plan, however you can adjust it according to the group’s needs. Automatic Payments Plan Encore offers an auto-pay option for all participants signed up for individual billing. Enrollment in the plan is free and funds are withdrawn from the participant’s checking account on a regular basis, with the last payment being processed 45 days prior to departure. 24-7 Overseas Coverage Encore has offices overseas in the event of an emergency. In addition, US staff are always available to ensure you are receiving a quality travel experience, before, during and after your concert tour. All land arrangements including concert bookings and promotion are provided directly by Encore’s affiliate offices, offering the highest quality services and the very best value to our clients. Graduate Level Credits Enhance your professional development! Directors and participants have the opportunity to earn graduate-level credits through their tour experience and participation in our Prelude events. These educational opportunities not only enrich your tour but also contribute to your lifelong learning and professional growth. Recruitment Tools Our new Recruitment Meeting tool streamlines your recruitment process, offering customizable templates, automated reminders, and integrated RSVP tracking to ensure maximum attendance. It simplifies meeting logistics, allowing you to focus on sharing the excitement of your upcoming tour and inspiring participants to join. This tool is designed to make your recruitment efforts as smooth and successful as possible, helping you to build a strong and engaged group. Tour Inclusions Roundtrip airfare Airport and airline taxes, and fuel surcharges Accommodations at conveniently located 3- or 4-star hotels Rooming in twin room occupancy. Breakfast daily and dinners as per your itinerary All sightseeing local guides Vilnius, Riga, Tallinn, Helsinki and entrances as featured in the itinerary Trakai castle, Riga Cathedral, Temppeliaukio church, Suomenlina fortress Private deluxe air-conditioned motor coach and driver Services of a professional Tour Manager throughout your program Basic gratuities for the tour manager and bus drivers Arrangements for 4 concert performance opportunities All concert arrangements include venue rental and allocation, all necessary concert permits, all pre-concert advertisement, and on-site concert assistance Pre-concert rehearsal time, where possible Ferry Tickets What’s Not Included? EXTRA Baggage Fees imposed by the airlines Any meals not listed in your itinerary Programs for the concerts Allocations of specific seat assignments on flights Pricing Options estimate TravelersPriceLand OnlyFree Spots90$5,279$3,339380$5,379$3,439370$5,499$3,5793 Based on “Land and Air” out of Philadelphia, accommodating the group in Twin rooms. Instrument Rental Instrument Rental Rates (Per Concert) 12 full-size cellos – $172.50 per cello 3–4 French horns – $172.50 per horn Tuba – $195.50 3 double basses – $172.50 per bass Timpani set (3 drums: 29″/28″, 26″/25″, 24″/23″; 4 drums may be required depending on the repertoire) – $207.00 per set Bass drum with stand – $92.00 Snare drum with stand – $92.00 Pair of crash cymbals with stand – $69.00 Suspended cymbal with stand – $69.00 Xylophone (required range: B4–B5) with stand – $115.00 Percussion trap table (for mallets and sticks) – $57.50 Transportation $10,350.00 for transportation of all instruments, including driver overnight expenses. Alternative: Rental Per Concert (Separate Transport) Instrument rental rates remain the same as listed above. Transportation $1,380.00 per concert Payment deadlines determined by YOBC and Robin DateAmountSeptember 15, 2026$200March 15, 2028Final payment Sample Venues Please note that venues are not confirmed until expressly stated by your Program Consultant. Choir Church of St. Johns (Vilnius) Vilnius The Church of St. Johns in Vilnius’s Old Town is a revered Gothic landmark within the Vilnius University complex, boasting a towering 226-foot-high tower. Despite undergoing centuries of history and renovations, including a Baroque transformation in the 18th century, it remains a cultural and historical treasure. Restored after closure and damage during the Soviet era, it now serves as a testament to Lithuania’s rich heritage, adorned with presbytery altars and memorial monuments honoring key figures in the nation’s history. Choir Riga Cathedral Riga Riga Cathedral, the centerpiece of Latvia’s capital city, was built in the early 13th century in the Romanesque style. It is the largest place of worship in the Baltics, with walls two meters thick. Riga Cathedral also has one of the biggest organs in Europe (6,718 pipes!). It was such a marvel in its day that Franz Liszt composed a piece of music in its honor. Choir St. Mary’s Cathedral (Toomkirik) Tallinn St. Mary’s Cathedral, located atop Toompea Hill, is the oldest church in Tallinn, surviving the 17th-century fire. Originally Roman Catholic, it’s now Lutheran and houses the Archbishop of Tallinn. Designated a national monument in 1995, its architecture blends Romanesque and Baroque styles, and it holds historical treasures like tombstones and sarcophagi. Notable figures such as Jindřich Matyáš Thurn and Samuel Greig find their final resting place here. Band Choir Orchestra Church of the Rock Helsinki The Temppeliaukion Church, also known as the Rock Church or Church of the Rock, is one of Helsinki’s most popular sites. Built directly into the natural granite rock, this church and concert venue has excellent acoustics and is one of the most unique structures in all of Finland. Hotels Traveling on a performance trip is a moving experience, and our goal is to ensure that all travelers have a life-changing experience. We also know that time is money, and comfort is essential. That’s why, when you’re touring with Encore, you will always stay in well-located, three- or four-star hotels—right in the heart of the destination you came to see. Neringa Hotel Vilnius Located in the heart of Vilnius, Neringa Hotel is a stylish 4-star property blending historic charm with modern comforts. Recently renovated, the hotel offers elegant rooms, a fitness center, and a renowned restaurant serving classic Lithuanian cuisine. Its prime location on Gediminas Avenue places guests within walking distance of Vilnius’ Old Town, cultural landmarks, and vibrant shopping districts, making it an excellent choice for both leisure and business travelers. Learn More Avalon Hotel & Conferences Riga Situated in Riga’s historic Old Town, Avalon Hotel & Conferences is a modern 4-star hotel offering stylish accommodations and excellent amenities. The hotel features contemporary rooms, a renowned restaurant serving Latvian and international cuisine, and a well-equipped conference center. Guests can enjoy easy access to top attractions such as Riga Cathedral, the House of the Blackheads, and the city’s vibrant cultural and shopping districts, making it an ideal choice for both leisure and business travelers. Learn More Tallink City Hotel Tallinn Located in the heart of Tallinn, the Tallink City Hotel is a stylish 4-star property offering modern accommodations just steps from the city’s main attractions. With a sleek contemporary design, the hotel features comfortable rooms, an elegant restaurant serving international cuisine, and a well-equipped wellness center. Guests can enjoy easy access to Tallinn’s Old Town, shopping districts, and cultural landmarks, making it an excellent choice for both leisure and business travelers. Learn More Scandic Hotel Grand Marina Helsinki Conveniently situated in the peaceful Katajanokka district, this 4-star hotel by the sea offers a serene retreat just moments away from Helsinki’s vibrant city center and Market Square. Guests can relax by the water while still enjoying easy access to urban attractions and activities. Take advantage of the hotel’s amenities, including a gym, sauna, outdoor terrace, coffee shop, and bar. Stay connected with complimentary Wi-Fi and enjoy the convenience of laundry services and room service, ensuring a comfortable and connected stay. Learn More Have any additional questions? Reach out to your program manager directly, or contact us for any assistance. Contact Us