What an Encore Tour Proposal Includes (and How to Use It)

Planning an international performance tour involves many moving parts. The proposal is where those pieces begin to come together.

An Encore tour proposal is not a final contract or a locked itinerary. It is a planning tool designed to help directors explore options, understand structure, and make informed decisions as their program takes shape. Rather than relying on a static document, Encore delivers proposals as a custom online planning page that evolves alongside your tour.

Below is an overview of what an Encore proposal typically includes and how each section supports confident planning.

A Personalized Starting Point

Every Encore proposal opens with a personalized introduction that reflects the goals and direction of the tour. This section establishes the proposal as a shared planning space and helps directors quickly understand what is being discussed.

From here, directors begin working directly with an Encore Program Consultant and can explore how Encore’s approach to performance travel is shaped by decades of experience through our connection to ACIS.

Clear Benefits and Support

Encore proposals clearly explain the benefits and protections that apply to the tour. Information about price guarantees, travel protection options, and the role of Encore’s Tour Managers is presented directly within the proposal.

This clarity helps directors understand how their tour is supported and allows them to answer questions with confidence as planning moves forward.

Transparent Inclusions and Exclusions

A successful tour starts with shared expectations. Encore proposals clearly outline what is included in the program and what is not, so there are no surprises later in the process.

This section often becomes a key reference point during recruitment and registration, especially when families begin reviewing details outlined in Encore’s registration process and broader traveler resources.

A Thoughtfully Paced Sample Itinerary

Rather than presenting a rigid schedule, the itinerary section illustrates how a tour might flow day by day. Directors can evaluate pacing, balance rehearsal and sightseeing time, and discuss adjustments before anything is finalized.

The itinerary itself lives on your TripSite, which serves as the central hub for your tour. This is where participants later register, manage payments, review the day-by-day plan, upgrade their travel protection, and learn more about their Tour Manager. The TripSite also provides access to recruitment and fundraising tools, important documents, and ongoing updates as the tour continues to take shape.

At the proposal stage, the TripSite is introduced as a planning and preview tool. As the tour moves forward, it becomes the shared home base for directors, participants, and families.

Sample Performance Venues

Encore proposals often include examples of performance venues that align with the group’s goals and destination. These venues are presented as samples until confirmed later in the planning process.

This transparency helps directors understand the types of performance opportunities being considered while reinforcing Encore’s commitment to clearly communicating what is confirmed and what is still in progress.

Hotels Selected for Location and Comfort

Hotel selections shown in the proposal reflect Encore’s focus on comfort, safety, and location. While specific properties may change as planning progresses, this section gives directors a clear sense of the standard of accommodations typically included when traveling with Encore.

A Planning Tool That Evolves With Your Tour

As conversations continue, the proposal evolves. Group size, timing, and logistics often change, and the proposal is designed to adapt alongside those decisions.

Encore’s role during this phase is to explain options clearly, outline tradeoffs, and help refine a plan that works in practice, not just on paper.

Screenshots shown are for illustrative purposes only. Proposal content varies by group, destination, and planning stage.

Ready to Start the Conversation

If you are exploring an international performance tour and want to see what a customized Encore proposal could look like for your ensemble, the next step is a conversation.

Browse our Destinations for inspiration, then request a quote to begin shaping options with a Program Consultant.